Every operator of a motor pool vehicle is responsible for understanding and adhering to ALL policies.
Only authorized State University faculty, staff, and students may operate a motor pool vehicle. The vehicle may be used only for State University business.
Domestic and non-domestic animals are NOT allowed in the vehicles with the exception of seeing-eye, hearing-ear, and service dogs. (Please indicate a special vehicle requirement when making the reservation, of the need to transport one of these dogs.) Caged research animals may be transported in cargo vans only. There will be a $50.00 fee charged to the department/organization if an unauthorized animal is transported in a Motorpool vehicle.
Vehicles are not to be used for towing. No objects are to be placed, mounted, or tied to the outside of any motor pool vehicle. Damage resulting from any of these conditions will be the responsibility of the requestor's department/organization.
Smoking is strictly prohibited in all motor pool vehicles.
Requirements of Operator
All drivers of motor pool vehicles must possess a valid U.S. driver's license. For insurance purposes, the Motor Pool office, must have on file a list of all persons who will be operating motor pool vehicles. This must include the driver's name, license number, state of issue, expiration date of license, and driver's date of birth.
All drivers must be active student, faculty members or employees.
Responsibilities of Operator
The operator of the vehicle has, but is not limited to, the following responsibilities:
Reservations must be cancelled at least 24 hours in advance or a cancellation fee of $25.00 may be assessed to the requestor's account. Cancellations must be made via the Motorpool web site or by phone (901) 448-2438. The Motor Pool staff may cancel vehicles not picked up within 4 hours of the scheduled reservation time.
Picking Up Vehicles
Keys can be picked up only during UTHSC work hours 8:00am-4:30pm CST.
The Motor pool office must receive written notification prior to vehicle pick-up, if someone other than the driver is picking up vehicle.
Returning vehicles late without notifying the Motorpool staff may result in revocation of Motor-pool privileges. Contact the Motorpool office if at risk of not returning the vehicle on time is imminent.
The returned vehicle should be free of trash or excessive debris. The department (or organization) which reserved the vehicle shall be charged a $25.00 clean up fee if a vehicle's interior is judged to be excessively dirty.
Please make sure the vehicle is locked and all lights are turned off. Return keys to the Motorpool staff during business office hours.
If returning After Hours contact Campus Police (901) 448-4444.
Vehicles which develop mechanical problems while in the local area should be returned for replacement. In the event that it would be impractical to operate the vehicle, the Motor-pool should be contacted for assistance. While the Motor-pool strives to maintain its fleet of vehicles in the best possible condition, breakdowns do occur.
The Motor-pool will make every effort to assist the customer during any breakdown situation to minimize loss time and inconvenience. However, the Motor-pool shall not be liable for any costs incurred by the travelers other than the actual cost to repair the vehicle. This specifically includes room and board.
If a motor pool vehicle has a mechanical breakdown while on the road, please use the following procedures:
The Motor-pool will reimburse the traveler for repair costs paid by cash, check, or personal credit card. Original receipts are required for reimbursement.
Except when personal safety is threatened, the traveler shall not abandon the vehicle or place the vehicle in jeopardy.
IN THE EVENT OF AN ACCIDENT
IF YOU HIT AN UNOCCUPIED VEHICLE
*Contact the Motorpool Staff immediately to inform of any accidents or incidents incurred while traveling.
In compliance with the statutes and directives of the State of Tennessee, as set forth in T.C.A. §9-8-101 et. Seq., the University of Tennessee self-insures its exposures in general liability, automobile liability, professional malpractice and workers’ compensation.
If you are in an accident with a third party while driving any vehicle on University business, Call the State of TN Auto Accident Call Center immediately to report the incident to the State of TN Auto Accident Call Center: (855) 253-0629
For claim information contact:
UTHSC Transportation Services
201 East St., Memphis, TN 38163